Finalize the Details

Finalizing your travel details

About two months before your trip, you and your trip’s field assistant will meet with the student services program coordinator to confirm that your program is on track and to clarify any remaining details. For spring break trips, this meeting should happen during the first several weeks of the spring semester.

At this meeting, you will:

• Finalize your itinerary
• Set a date for an in-class, pre-departure meeting with the student services program coordinator
• Review roles and expectations of trip leaders and field assistants
• Request host gifts and/or other purchasing needs specific to your trip (e.g., face masks, reporter’s notebooks, etc.)

Cash advance requests

Approximately one month before your trip, you will be asked to confirm a cash advance budget that lists amounts and descriptions for all items you plan to pay for in cash once in your destination.

Host gifts

If you need gifts to give to hosts, please see the student services program coordinator, who has a supply of items, such as Media School mugs and T-shirts, and IU pens.

If you want something else, please make the request as soon as possible, since The Media School will need to obtain IU approval before item(s) can be purchased.