Students should have an idea of where they stand as they move through the semester. You are responsible for calculating and entering grades promptly, as per the syllabus schedule. This includes grading all assignments and exams, posting those grade totals, and providing helpful feedback when appropriate. Students value feedback on their work, and you are encouraged to provide as much feedback and helpful information as you can to help students learn and improve.
The best way to avoid misunderstandings and possible grievances concerning grades are for the instructor to:
explain the grading policy at the beginning of each semester, preferably both orally and in the syllabus
adhere to the stated policy throughout the course
provide information on grading scheme and standards and expectations of performance for each grade
provide sufficient feedback to students on grades throughout the semester
This practice is consistent with the responsibilities of faculty members as stated in the Code of Academic Ethics:
“A teacher will maintain a clear connection between the advance description and the conduct and content of each course presented to ensure efficient subject selection by students.”
“A teacher will clearly state the course goals and will inform students of testing and grading systems; moreover, these systems should be intellectually justifiable and consistent with the rules and regulations of the academic division.”
At the end of the semester, you are required to enter grades no later than 72 hours after your course’s scheduled final exam time. You should grade and post grades in Canvas to allow students to see their final score and the components that went into it.
Once you have completed grading in Canvas, you can follow these steps to post grades:
Go to One.IU.edu and log in to your IU account
Search for “Faculty Center” and click on that option
Make sure that the semester is correct. You can check that by looking at the semester date listed to the left of the yellow button
Scroll down and find your class listing, then click “Grade Roster”
Within that menu, you should see some yellow buttons at the top, and a roster of your students below
Click on “Load Grades from Canvas” to load the finalized grades from Canvas into the roster
Go through the grades to make sure they match what you saw in Canvas
Once you’ve done that, click on “Save”
Once you’ve done that, click on “Approve and Submit to Registrar”
Be aware that you will likely have students approach you, asking you to improve their grades in your course. It is recommended that you not hand out grade improvements to students, because in many cases the requests are from students who have had ample opportunity to do better work or turn assignments in but chose not to. If you have questions regarding grade change requests, please feel free to contact the associate dean of undergraduate studies.
Student grades are confidential and protected by federal and state law. You may not post grades publicly in a manner that identifies a student with his or her grade. Specifically, you should not post lists of grades by name or ID number.
Students may access their grades on One.IU or Canvas.
IU uses an online grade change process to allow instructors to submit grade changes through One.IU. The procedure varies slightly depending on whether you are an instructor or an administrator. Visit the registrar’s website for instructions.
Students who believe their grades have been improperly assigned should be given an opportunity to talk to you about the grade. If their concerns persist, undergraduate students may appeal to Galen Clavio, associate dean of undergraduate studies. Graduate students may appeal to Jason Peifer, director of graduate studies.
Grades will not be changed administratively over the objection of the grading instructor unless it is determined that the grade reflects a serious abuse of academic discretion. Students have one year to appeal a grade.
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