Franklin Hall 073, 114, 210, 215, 310 and Radio TV 186, 226, 245, 250, 251 are controlled by the registrar's office and cannot be reserved through 25Live.
Request these rooms via the registrar
Media School faculty and staff can view and request Media School-controlled spaces in Franklin Hall and Radio TV through 25Live. Registrar-controlled rooms in Franklin Hall and RTV can be viewed in 25Live but must be requested via the Office of the Registrar.
Conference rooms and flex spaces can be booked on the same day in 25Live and do not require approval. Other rooms, such as classrooms, labs, and studios, must be requested in 25Live at least two days in advance and require review and approval. Email mschroom@iu.edu to request a late-notice reservation.
The Franklin Hall commons (room 103) and the studios in Franklin Hall and RTV have a more detailed approval process than classrooms. These requests require additional notice and more details in the room request. Please review the procedures for using our facilities before requesting.
Please make your request as detailed as possible and complete all applicable fields.
1. Locate the 25LivePro application in One.IU and log in.
2. Select “Event Form” located in the red banner at the top of the page.
3. In the event form, please provide as much detail as possible so the approvers can properly assess your event. Your event name should accurately reflect your event e.g. “FAB Meeting” or “Interviews.”
4. The event type should be filled out automatically as “BL Media School Event.” Under “School or Organization,” click the dropdown and type in “MSCH” to populate our organization.
5. The “Expected Attendance” box will determine what available rooms populate for you to request. Including the maximum number of attendees is important to ensure the room you choose is comfortable for your event.
6. In the “Event Description” box, please provide a brief description for your event. This is where you should include any tech needs or other details that approvers may need to know. For events in the Franklin Hall commons or studios, it is especially important to include tech needs and possible furniture arrangements so The Media School can properly staff your event if needed.
7. You can input the date, time, and occurrences in the next few boxes. The date and time information should be as accurate as possible. The “Additional Time” section can be used to include set up and tear down time.
8. Next, you will be able to choose any additional occurrences. If you are reserving a room for meetings that occur each month during the semester, you will want to either use the “Repeating Pattern” button or choose those dates on the calendar. Use “Manage Occurrences” to view or edit all occurrences.
9. Now it is time to choose your location! If you have a specific room in mind, type the room (e.g., BLFF 103) into the “Search Locations” field to see if the room is available. You can search just “BLFF” (or “BLTV” for RTV) to search the whole building during the time you choose or search “Conference room” for all available conference rooms. Uncheck the “Hide Conflicts” box to see all rooms, even those that are not available for the full time you need. Select “Reserve” for your chosen room. Please note that if you have selected a date and time that is within two days, rooms requiring approval (such as classrooms, labs, and studios) will not appear.
10. Select whether the event will include any external speakers. If yes, enter details about the guest(s).
11. After all fields are filled completely, select “Save.” Your request will be routed to an approver if applicable. Within two business days (usually much sooner), you will receive a confirmation email if your reservation is approved and confirmed, or an email requesting more information or details of why your event cannot be approved. If you have only requested a conference room or flex space, your request will be automatically approved, and you will quickly receive a confirmation email.
12. Once you have received the email that your event is confirmed, the room is officially reserved for your event.
13. Need to cancel or edit your event? Utilize the drop-down menu on the top right of your event’s page in 25Live to change it from “Confirmed” to “Cancelled.” You can also make edits to your event using the “Edit Event” button next to the drop-down box. When making edits, the event form will look the same as when you originally requested. Please note that any date and time edits will be rerouted for additional approval if applicable, and new times/dates are not guaranteed.
14. If you have any questions or would like additional training, please reach out to mschroom@iu.edu.
Contact Allen Major for assistance or for access to Connect2.
Contact Media School room reservations.
