Preparing for campus approval
Once your course has been selected by the course selection committee, you should meet with the student services program coordinator.
The coordinator will help you develop a rough itinerary and a budget, which you will need for the next few steps. This will include a discussion of all planned activities and expenses.
This preliminary meeting (or series of meetings, depending on the complexity and novelty of your program) should take place during the summer before the academic year of the approved course so that an appropriate budget can be established well in advance of promoting the course to students.
If it is necessary, you may use research account or money awarded through a program development grant (e.g., IU Overseas Study Program Development Grant, deadline Feb. 1) to travel to your course destination in the summer preceding your trip year.
These scouting trips are intended to solidify local contacts and scout your proposed itinerary for feasibility. If you will take a scouting trip, work with the student services program coordinator to prepare and debrief.
Course descriptions and basic information
Before the fall semester begins, the student services program coordinator will request a basic description of your course and information about prerequisites, application requirements and general trip details so the school can effectively market your program to Media School students during the first several weeks of the semester.
If you have photos from other trips, please provide three to five of them. The Media School communications team will develop a one-page informational flier containing all of the relevant information, which will be shared with you and distributed among the Media School student body.